republic-os/legislation/us/states/in/2023/hb-1256.md

---
type: "Bill"
title: "Archives and record administration."
description: "Amends related definitions. Allows the attorney general to retain and publish records and opinions in electronic format. Amends various duties for the Indiana archives and records administration (administration). Removes the requirement that the administration follow procedures and forms prescribed by the federal government in implementing a forms management program. Requires the administration to establish standards for the design, redesign, numbering, standardization, consolidation, or elimination of forms used by state government. Provides that the administration must apply the definition of \"record\" to certain governmental materials. Requires a state agency to do the following: (1) Submit recommended retention schedules to the administration. (2) Follow the standards developed by the administration when creating and revising state forms. (3) Designate an agency forms coordinator to manage the creation and revision of state forms belonging to the agency and serve as a liaison between the agency and the administration. (4) Designate an agency records coordinator to coordinate the creation and revision of agency records retention schedules, educate agency staff on records management processes, and serve as a liaison between the agency and the administration. Removes certain duties of the oversight committee on public records. Makes conforming changes."
jurisdiction: "us/states/in"
legislature: "Indiana General Assembly"
session: "2023"
identifier: "HB 1256"
citation: "Indiana HB 1256 (2023)"
classification: ["bill"]
subjects: ["ADMINISTRATION", "STATE DEPARTMENT OF", "ATTORNEY GENERAL", "LABOR AND EMPLOYMENT", "Work Training", "LOCAL GOVERNMENT", "OPEN DOOR LAW", "PUBLIC RECORDS", "STATE AGENCIES"]
status: "enacted"
primary_sponsors: ["Andrea Hunley", "Matt Pierce", "Ron Alting"]
version_count: 5
action_count: 31
vote_count: 1
first_action: "2023-01-11"
last_action: "2023-05-04"
source: "openstates"
source_identifier: "ocd-bill/bc8d65a3-70f7-4088-bc51-52b2c056e0ac"
source_url: "http://iga.in.gov/legislative/2023/bills/house/1256"
source_hash: "e01d15dcaa2e6a98e6417370bdd4e86dcfe08f76901be81da00caec114b33f99"
vintage: "2026-07-01"
source_snapshot: "https://data.openstates.org/daily/2026-07-01/public.pgdump"
retrieved_at: "2026-07-06"
confidence: "reported"
tags: ["legislation", "bill", "us-in"]
---

# Indiana HB 1256 (2023) — Archives and record administration.

Amends related definitions. Allows the attorney general to retain and publish records and opinions in electronic format. Amends various duties for the Indiana archives and records administration (administration). Removes the requirement that the administration follow procedures and forms prescribed by the federal government in implementing a forms management program. Requires the administration to establish standards for the design, redesign, numbering, standardization, consolidation, or elimination of forms used by state government. Provides that the administration must apply the definition of "record" to certain governmental materials. Requires a state agency to do the following: (1) Submit recommended retention schedules to the administration. (2) Follow the standards developed by the administration when creating and revising state forms. (3) Designate an agency forms coordinator to manage the creation and revision of state forms belonging to the agency and serve as a liaison between the agency and the administration. (4) Designate an agency records coordinator to coordinate the creation and revision of agency records retention schedules, educate agency staff on records management processes, and serve as a liaison between the agency and the administration. Removes certain duties of the oversight committee on public records. Makes conforming changes.

## Version chain

The bill's text revisions, in order — the diff chain from filing to enrollment.

1. **Engrossed House Bill (S)** (committee substitute) — [source](http://in-proxy.openstates.org/2023/bills/HB1256/versions/HB1256.04.ENGS)
2. **Enrolled House Bill (H)** (committee substitute) — [source](http://in-proxy.openstates.org/2023/bills/HB1256/versions/HB1256.05.ENRS)
3. **House Bill (H)** (committee substitute) — [source](http://in-proxy.openstates.org/2023/bills/HB1256/versions/HB1256.02.COMH)
4. **House Bill (S)** (committee substitute) — [source](http://in-proxy.openstates.org/2023/bills/HB1256/versions/HB1256.03.COMS)
5. **Introduced House Bill (H)** (committee substitute) — [source](http://in-proxy.openstates.org/2023/bills/HB1256/versions/HB1256.01.INTR)

## Votes

- HB 1256 - Alting - 3rd Reading — **48–0** (pass) · upper

## Sponsors

- Andrea Hunley — primary (person)
- Matt Pierce — primary (person)
- Ron Alting — primary (person)
- Doug Miller — coauthor (person)
- Edward Clere — coauthor (person)
- Matt Lehman — coauthor (person)

## Timeline

The legislative action history — every referral, reading, and vote.

- **2023-01-11** Coauthored by Representative Lehman
- **2023-01-11** Authored by Representative Pierce M
- **2023-01-11** First reading: referred to Committee on Government and Regulatory Reform `reading-1, referral-committee`
- **2023-01-30** Representative Clere added as coauthor
- **2023-01-31** Committee report: do pass, adopted `committee-passage`
- **2023-01-31** Representative Miller D added as coauthor
- **2023-02-02** Second reading: ordered engrossed `reading-2`
- **2023-02-06** Senate sponsors: Senators Alting and Hunley
- **2023-02-06** Third reading: passed; Roll Call 74: yeas 97, nays 0 `passage, reading-3, reading-3`
- **2023-02-07** Referred to the Senate `referral`
- **2023-02-27** First reading: referred to Committee on Local Government `reading-1, referral-committee`
- **2023-03-27** Committee report: do pass, adopted `committee-passage`
- **2023-03-30** Amendment #1 (Alting) prevailed; voice vote `amendment-passage`
- **2023-03-30** Second reading: amended, ordered engrossed `reading-2`
- **2023-04-04** Third reading: passed; Roll Call 305: yeas 48, nays 0 `passage, reading-3, reading-3`
- **2023-04-05** Returned to the House with amendments `receipt`
- **2023-04-06** Motion to dissent filed `filing`
- **2023-04-06** House dissented from Senate amendments
- **2023-04-06** House conferees appointed: Lehman and Pierce M
- **2023-04-06** House advisors appointed: Clere, Abbott and Miller K
- **2023-04-13** Senate conferees appointed: Alting and Pol
- **2023-04-13** Senate advisors appointed: Ford J.D. and Buck
- **2023-04-25** CCR # 1 filed in the House `filing`
- **2023-04-25** CCR # 1 filed in the Senate `filing`
- **2023-04-26** Rules Suspended. Conference Committee Report 1: adopted by the House; Roll Call 507: yeas 91, nays 0
- **2023-04-26** Conference Committee Report 1: adopted by the Senate; Roll Call 496: yeas 50, nays 0
- **2023-04-28** Signed by the President of the Senate `passage`
- **2023-04-28** Signed by the President Pro Tempore `passage`
- **2023-05-01** Signed by the Speaker `passage`
- **2023-05-04** Signed by the Governor `executive-signature`
- **2023-05-04** Public Law 222 `became-law`

## Source

OpenStates / OpenCivicData bulk snapshot [2026-07-01](https://data.openstates.org/daily/2026-07-01/public.pgdump); origin `ocd-bill/bc8d65a3-70f7-4088-bc51-52b2c056e0ac`. Confidence: reported (aggregated from official Indiana legislature records).